Information available from Bourton on the
Hill Parish Council under the model
publication scheme
This publication scheme was adopted at a meeting of Bourton on the Hill Parish Council
in December 2021
Class 1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
Information to be published How the information can be
obtained
Cost
Who’s who on the Council and its
Committees
Email
Hard Copy
Website
Free
20p per sheet +
postage
Contact details for Parish Clerk and Council
members
Email
Hard Copy
Website
Free
20p per sheet +
postage
Location of main Council office and
accessibility details
Email
Hard Copy
Free
20p per sheet +
postage
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure,
procurement, contracts and financial audit)
Current and previous financial year as a minimum
Information to be published How the information can be
obtained
Cost
Annual return form and report by auditor Hard copy 20p per sheet +
postage
Finalised budget Hard copy 20p per sheet +
postage
Precept Hard copy 20p per sheet +
postage
Financial Standing Orders and Regulations Hard copy 20p per sheet +
postage
Grants given and received Email
Hard Copy
Free
20p per sheet +
postage
List of current contracts awarded and value
of contract
Email
Hard Copy
Free
20p per sheet +
postage
Class 3 – What our priorities are and how we are
doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Information to be published How the information can
be obtained
Cost
Parish Plan (current and previous year as a
minimum)
None held
Annual Report to Parish or Community Meeting
(current and previous year as a minimum)
Hard copy 20p per sheet +
postage
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year
Information to be published How the information
can be obtained
Cost
Timetable of meetings (Council, any committee/subcommittee meetings and parish meetings)
Email
Hard copy
Website
Free
20p per sheet
+ postage
Free
Agendas of meetings (as above) Email
Hard copy
Free
20p per sheet
+ postage
Minutes of meetings (as above) – nb this will exclude
information that is properly regarded as private to the
meeting.
Email
Hard copy
Website
Free
20p per sheet
+ postage
Free
Reports presented to council meetings – nb this will
exclude information that is properly regarded as private
to the meeting.
Hard copy 20p per sheet
+ postage
Responses to consultation papers Hard copy 20p per sheet
+ postage
Responses to planning applications Hard copy 20p per sheet
+ postage
Bye-laws Hard copy
Website
20p per sheet
+ postage
Free
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and
responsibilities)
Current information only
Information to be published How the information can
be obtained
Cost
Policies and procedures for the conduct of council
business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy 20p per sheet postage
Policies and procedures for the provision of services
and about the employment of staff:
Hard copy 20p per sheet postage
Clerk’s job description
Risk assessment
Class 6 – Lists and Registers
Currently maintained lists and registers only
Information to be published How the information can be obtained Cost
Assets Register Email
Hard copy
Free
20p per sheet + postage
Register of members’ interests Hard copy
Website
20p per sheet + postage
Register of gifts and hospitality Hard copy 20p per sheet + postage
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters
produced for the public and businesses)
Current information only
Information to be published How the information can
be obtained
Cost
Cemetery Regulations and Fees Email
Hard copy
Website
20p per sheet +
postage
Parks, playing fields and recreational facilities,
including playground inspection reports
Hard copy 20p per sheet +
postage
Seating, litter bins, clocks, memorials and lighting Hard copy 20p per sheet +
postage
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised
in the lists above
None
How to obtain information
By
post
Information will be posted on request, following receipt of any fee applicable
(see below). Please use the contact details below to send your request. We aim to
despatch the information within 10 working days from receipt of full details of your request
and any relevant fee. Please note that we only supply one copy of any item per person.
By
email
Where indicated on the information list, documents can be sent to you as an
email attachment. Information will be sent on request, free of charge. Please use the
contact details below to send your request. We aim to despatch the information within 10
working days from receipt of full details at your request.
If you do not see the information you want in the list of Classes of Information shown
above, you may ask the Parish Council if the particular information is available. If it is
you will be advised and the Council will tell you if the information is to be available free
of charge or at a cost.
Requests for information must be made in text form and be clear about the information
required. The Council is not concerned with the reason the information may be required
but is entitled to proper information to help it to deal with the request. Text form means
either application in writing or by email giving a name and address to which the
information should be sent.
Contact details
Mr Kevin O’Donoghue, Clerk
T: 01386 854830
E: clerk@bourtononthehill.co.uk
Schedule of charges
This describes how the charges have been arrived at and should be published as part
of the guide.
Type of charge Description Basis of charge
Disbursement
cost
Photocopying @ 20p per sheet
(black & white)
Actual cost *
Postage Actual cost of Royal Mail standard 2nd classStatutory Fee In accordance with the relevant legislation
(quote the actual statute)
* the actual cost incurred by the public authority
